Records Management & Records Requests - City of Longmont

Records Management & Records Requests

Records Management & Records Requests

The City Clerk’s office is the administrator of the City of Longmont Records Management program which oversees:

 

  • Imaging of documents
  • Indexing and filing in the city’s central records system
  • Microfilming of permanent records
  • Active and inactive storage of records
  • Archiving of records
  • A Disaster Recovery program
  • Maintenance of the Longmont Municipal Code
  • Coordination of Open Records Requests

 

Records Available to the Public

Residents can now search for and retrieve many public records online including building permits, certificates of occupancy and other building related records; board minutes; City Council minutes, election campaign reports, and many others. City staff is working to expand the number and type of documents available online. If there is a particular type of document you would like to see or if you need help searching for documents using this online tool, please call the City Clerk’s Office at (303) 651-8649.

 

  • Search Public Records (conduct a Keyword or Full Text search for the following types of records:
    • Annexations, council agendas and minutes, board agendas and minutes, ordinances and resolutions, easements and building permits by address)

 

 

  • Police reports, accident reports and similar documents are not managed or retained by the City Clerk’s Office. More information about these types of records can be found under Obtaining Fire/Police reports.

 

Request Records under the Colorado Open Records Act

The majority of the City’s records are subject to release under the Colorado Open Records Act. However, not all records can be searched for and found via the above public access portals. Records that are not available via these public search portals may be requested by completing the online Open Records Request Form.  This form is automatically routed to the City Clerk’s Office. Once received, the City Clerk’s Office will reach out to you to either provide you the records you have requested, to confirm the scope of the request, or to provide you a cost to produce the documents requested.

 

If you prefer, you may also download the paper Open Records Request Form, complete it, and submit it to the City Clerk’s Office in person at 350 Kimbark St., Longmont, CO 80501 or email it to City Clerk’s Staff.

 

All Open Records Requests are fulfilled in accordance with the City’s Records Cost Policy.

search