Library Policies

The Library’s borrowing policies are set to try and allow for maximum enjoyment of materials by the most patrons possible. We appreciate your cooperation!

Check-out periods for most materials

• Books-in-a-bag

• Can be renewed twice for another 3 weeks each time if no one has placed a hold on the item:
• Most books
• Children’s magazines
• Most DVDs with play times of at least 6 hours

1-week checkout

Can be renewed twice for 1 additional week each time if no one has placed a hold on the item:

• Most DVDs with play times of less than 6 hours
• Adult magazines

Once checked in, items must stay in the Library for 24 hours before they may be checked out again by the same patron.

Lucky Day Materials

The Lucky Day collection is comprised of the most in-demand books, audiobooks, TV shows, and films. The collection is located in the main lobby and because they are in such high demand, Lucky Day items have special rules:

Books, Audiobooks, TV shows = 2-week check-out

Movies = 1 week check-out

• No renewals
• Limit 2 Lucky Day items at a time
• Cannot be placed on hold
• First-come, first-served

Know Your Limits

Overall limit: 99 items per card

• Books: 99 per card
• Magazines and newspapers: 10 per card
• DVDs and CDs: 10 per card

Most of the time, items will be automatically renewed for you, unless the item is on hold for another patron. Most materials may be renewed twice for the original checkout length. The renewal date is always calculated from the date the item was renewed, not the from the original due date (this is a change from our previous catalog system).

Example: A book checks out on May 1 and is due on May 22. It is automatically renewed on May 22, so the new due date is June 12. But if instead the patron decides to renew it on May 15, the new due date is calculated from May 15 and NOT May 22. So the new due date would be the June 5.

Longmont Library is fine free! We will no longer charge late fines on any of our materials, however some fines or fees may still be applied.

Items in the Library of Things collection replacement costs will be assessed after 48 hours late. After 14 days overdue, Library of Things items will be considered lost and will be replaced.

Replacement costs for State Park Passes will be assessed after 48 hours late. After 14 days, overdue State Park Passes will be considered lost and will be replaced. Once a State Park Pass is replaced, replacement costs will not be waived.

Remember: Some other fines or fees may still be applied, such as:

• Materials borrowed from libraries other than the Longmont Public Library
• Materials borrowed via Prospector
• Materials acquired/borrowed via Interlibrary Loan
• Materials damaged, lost, or returned with missing pieces
• Accounts that exceed $10 will not be allowed to check out any additional items until fines are paid.
• Accounts that equal or exceed $25 may be turned over to a collection agency.

Visit the Pay Library Fines page

60 days after an item is due and has not been returned, it is deemed lost and a replacement fee is charged to the patron’s account. If the item is later found a refund will not be issued and the item becomes the possession of the patron who paid the replacement fee.

If you belong to a book discussion group or would like to start one, you’re invited to check out our selection of book discussion kit titles provided by the Friends of the Longmont Public Library. Each book bag contains 10 copies of a title selected specifically for book discussions by our librarians along with a 3-ring notebook that includes a sign out sheet (for keeping track of which book has been distributed to each book group member), discussion questions, and information about the author.

 

• Please ask about the Books in a Bag kits at the Reference Desk on the second floor. Kits may be checked out for six weeks to library cardholders. One renewal is allowed.
• The person who checks out the kit is responsible for the return of the bag and its contents. Be sure that book club members know to return their books to the person who checked out the book bag and not to the library.
• No more than two Book in a Bag kits may be checked out to an individual at one time.
• Please check contents of the book bag for all ten copies of the book and the 3-ring notebook in the kit before checking it out.
• Book discussion kits must be returned to the Circulation Desk inside the Library. Do not put kits in book drops.
• Please check contents of book discussion kits for all ten copies of the book and the 3-ring notebook before you return the kit to the library. The replacement cost of an entire kit is $142.00. The replacement cost of individual parts of the kit will depend on the cost of each particular item.

Please direct any book discussion kit questions to the Reference Desk at 303-651-8472.

The Longmont Public Library values creating a safe, welcoming, and inclusive space for youth and their caregivers. In order to create a safe environment that encourages community, fun, learning, and reading, we offer designated areas, programs, and services for children and teens.

The Children’s area is specially designed to serve the needs of children. As such, adults who are not using or browsing Children’s materials, or who are not accompanied by a child, are asked to use other areas of the Library that are designed for adults.

Similarly, our Teen space is intended to serve teens (6th through 12th graders). Adults or children without a teen or not browsing the collection are asked to use other areas of the Library.

The bathroom in the Children’s area is intended to be used by children, teens, and families only.

The Library is a public space and therefore the safety of children cannot be guaranteed. To ensure a positive experience for everyone, children should generally be under the supervision of a responsible caregiver while at the Library. A child must be sufficiently capable or mature/responsible to be in the Library without supervision. The behavior, safety, and supervision of children while in the Library is the sole responsibility of the child’s parents, guardians, and/or caregivers. While Library staff is here to assist with children’s use of the Library and its resources, neither the Library nor its staff members act in loco parentis (in place of parents).

Library staff cannot supervise children in the Library or monitor when a child leaves the building. If it is deemed by a staff member that a child’s safety is at risk or they may not be sufficiently capable and mature/responsible to be in the Library without supervision, the staff member shall take action to correct the situation and will inform a supervisor of the concerns and the actions taken.

If a staff member decides a child appears not to be sufficiently capable or mature/responsible to be left unattended while in the Library during operating hours, staff shall take the following actions:

• Staff will try their best to comfort/calm child if needed
• Staff will try to locate the child’s parent, guardian, and/or caregiver in the Library and explain the Child Safety Policy
• If staff are unable to locate the parent, guardian, and/or caregiver in the Library, staff will make an effort to contact the parent, guardian, and/or caregiver to pick up the child.
• If the parent, guardian, and/or caregiver cannot be located within a reasonable time, a staff member in charge/a supervisor (if available) will call Boulder County Social Services, and they will assume responsibility for the child. Staff will promptly notify Library Administration that Boulder County Social Services were notified and collect information and document the incident as identified below.
• If Boulder County Social Services is unavailable, Library staff should call Longmont Police Department to pickup the child.

• Library staff will encourage any unattended child to contact their parent, guardian, and/or caregiver before the Library’s regularly scheduled closing time.
• If a parent, guardian, and/or caregiver cannot be reached or does not arrive within a reasonable time after closing, Library staff will call the Longmont Police Department to pick up the child. Staff will promptly notify Library Administration that Longmont Police Department were notified and collect information and document the incident as identified below.
• If necessary, two staff members will remain with the child until the parent, guardian, caregiver, or police officer arrive. Staff members will never remain alone in the Library with an unattended child. Staff will also not transport any child from the Library to another location.
• Once the child is in the care of the Longmont Police Department, a note will be attached to the Library’s East Side entrance stating the following: “Unattended child is in the care of the Longmont Police Department.”

In instances when Library staff is required to contact law enforcement or Boulder County Social Services to assist with reuniting a child, the Library staff should ensure the following information is obtained and preserved:

• The name of the child if available.
• A physical description of the child.
• A summary of the incident, including timeline, names of Library staff involved, names of law enforcement or Boulder County Social Services involved, etc.
• Video records and still photographs identifying the child’s arrival, the party that dropped-off the child, and the departure of said party.
• Any other information that may be pertinent to reunification.

The Child Safety Policy will be fairly and reasonably enforced.

Please see the Library’s Standards of Behavior, Collection Development Policy, and Computer Use Policy for more on how these apply to children and teens’ Library use.

 

Adopted by Longmont Public Library on March 21, 2024.

An informed and literate citizenry is essential to the future of Longmont. The Longmont Public Library is a major source of information for the community, and is committed to providing a broad range of accessible materials for educational and recreational purposes to people of different ages, racial and ethnic groups, gender identities, sexual orientations, abilities, and points of view, in English and other languages. Through collection development, our staff strives to represent and reflect a diverse community of users.

About the Library and Its Community

Longmont is a vibrant, growing community at the forefront of innovation and transformation in Boulder County. The city has a population of almost 100,000 residents and the highest percentage of Spanish speaking residents in Boulder County, at roughly 25% of Longmont’s general population. Our residents speak many languages, with Spanish the most common non-English language spoken. We have over 1,500 acres of parks and open space and value sustainability, creativity, and inclusivity. Everyone belongs in Longmont, and our robust, centrally-located Library believes everyone belongs here. The Library and its staff work to meet the ever-evolving needs and desires of our community and strive to be proactive and adaptable to the diverse demands of our citizenry.

Mission Statement

The Longmont Public Library serves our community by providing equal access to information and resources for education, enrichment, enlightenment and enjoyment.

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Purpose

The Collection Development Policy sets forth broad principles and guidelines for the development of the Library’s collections. It serves as a planning tool to assist staff in building collections responsive to community needs, in conjunction with the mission and goals of the Library. The Collection Development Policy does not replace the judgment of staff responsible for the selection of library resources. As staff constantly assess our collections to reflect new and differing areas of interest, Longmont Public Library will periodically evaluate and revise the Collection Development Policy as necessary.

Intellectual Freedom Statements

The Library subscribes to principles contained in the American Library Association’s Library Bill of Rights, Freedom to Read and Freedom to View statements, as well as principles stated in the Colorado Association of Libraries Intellectual Freedom Handbook.

The Library provides free and open access to its holdings for patrons of all ages. Children are not restricted to particular areas of the Library, and staff do not monitor the materials children choose. Responsibility for children’s reading, listening, and viewing choices rests entirely with their parents or legal guardians. While people may reject certain materials for themselves and their children, they may not restrict the freedom of others to read, hear, or see those materials.

Library’s Role in Cooperative Lending

The Library is a member of the Flatirons Library Consortium (FLC) and the Prospector consortia, and also lends and borrows materials nationally through interlibrary loan services.

Collection Responsibility

Authority and responsibility for the selection, evaluation and removal of library materials are delegated by City Council to the Library Director and, under the Director’s guidance, to members of the professional staff who are qualified by education and experience.

Selection Criteria

The Library’s collection is intended to reflect and support our community. Longmont is a diverse community, and we strive to reflect this diversity by collecting materials with a wide range of subjects, viewpoints, authors, and formats. Selection criteria includes:

• Contemporary significance or permanent value
• Popular demand and anticipated interest
• Purpose and quality of the material
• Representation of diverse viewpoints, trends, creators, and/or or cultural movements
• Creator’s reputation, skill and significance
• Critically reviewed in professional, literary or general periodicals
• Suitability of format for library use
• Address gaps in subject areas
• Budget and/or space limitations
• Availability elsewhere in the region
• Materials of local and regional interest
• Non-traditional objects for productivity and recreation
• Online resources based on accessibility and availability of library licenses
• Consideration of the increase in demand and need for eBooks and eAudio during public health crises

Library patrons may fill out a Suggest a Title form for specific items to be taken into consideration for purchase by the Library. Suggestions are added or not added based on the same selection criteria as all other materials.

Children and Teen Services Collection

The Library selects materials for children and teens with the intention to meet and support recreational reading needs and entertainment interests; encourage reading and pre-reading skills; supplement educational needs, and reflect the diverse backgrounds and abilities in the community. The responsibility of determining what a child should or should not read or view is that of the parent and/or guardian, and not determined by the Longmont Public Library or staff. The Children’s and Teen collection selectors follow the same principles guiding development of the general collection.

Formats

The following types of materials may be included in the collection, and are not limited to:

• Print: books, newspapers, and magazines
• Media: DVDs, compact discs, tablets, and educational kits
• Electronic: online resources, e-Books, e-Audio Books, and streaming video
• Non-traditional/3-D items
• Special Collections

The Library maintains special collections which differ from the general collection in their management and development. These collections may be exceptional in purpose, scope or clientele served. While special collections may have specific criteria applied to them, those criteria are based on the same principles guiding development of the general collection. Some of our special collections include:

• Local History: Longmont and Boulder County
• Local Authors: current and past Longmont residents

Limits of the Collection

Selection of materials in certain areas is limited to general or basic works that are not too specialized or considered beyond the scope of public library service. The library budget, space to house materials, and ability to circulate materials are driving forces of the limits to our collections. The Library does not purchase or house textbooks or other curriculum-related materials due to their limited scope and cost. When selecting various forms of media, selectors consider and are limited by the accessibility and usability of the format, popularity, and significance.

Donations

Donated materials are added to the collection based on the same selection criteria as purchased materials.

Donations are accepted with the following limitations:

• Library retains unconditional ownership
• Library makes the final decision on acceptance, use, or disposal.

Replacements and Duplicates

The Library does not routinely replace all lost, damaged or worn items. Factors for consideration before a replacement purchase is made include, but are not limited to:

• Number of copies in the total FLC collection or availability via other lending partners
• Existing coverage of the subject
• Public demand
• Newer materials of greater value
• Available funds

Staff continually review materials on the shelves to maintain an up-to-date and useful collection. Space constraints must also be considered. Just as care and thought are put into the selection of library materials, equal consideration is given to withdrawing those materials when they:

• Become worn or are in poor condition
• Are outdated or contain obsolete information
• Are no longer in demand and are no longer being checked out
• Are one of multiple copies of a title that is no longer in demand

Withdrawn materials are recycled or placed with the Friends of the Longmont Public Library for sale or donation. Materials are not removed from the collection for the purpose of selling them, nor are they removed due to controversial content.

Materials Evaluation

Library patrons may challenge the presence of an item in the Library’s collection by completing a Request for Evaluation of Library Material packet. A committee will consider the request and respond to the patron’s request within four weeks.

Re-Evaluation of the Collection Development Policy

The Collection Development Policy is reviewed by professional library staff in conjunction with periodic revisions to the Library’s Strategic Plan.

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Request for Evaluation of Library Materials, Displays, Exhibits and Programs

Library Mission Statement: The Longmont Public Library serves our community by providing equal access to information and resources for education, enrichment, enlightenment and enjoyment.

An informed and literate citizenry is essential to Longmont. The Longmont Public Library is committed to providing a broad range of accessible materials for educational and recreational purposes. We serve a diverse community and our collections reflect that diversity.

The Longmont Public Library Collection Development Policy is based on the following principles:

• Materials are selected which provide for the interest, information, enlightenment, entertainment, education, development, and enrichment of all library patrons, within budgetary constraints and availability of materials.
• The freedom to read, along with the freedom to hear and to view, is protected by the First Amendment to the Constitution of the United States. This freedom will be upheld, supported, and defended in the selection and accessibility of all library materials. In this regard, the Library upholds the principles of the American Library Association’s Library Bill of Rights, Freedom to Read, Freedom to View, and Free Access to Libraries for Minors, as well as the Colorado Association of Libraries Intellectual Freedom Handbook.
• Selection of materials, items for displays or exhibits, and choice of Library programming does not constitute or imply agreement with or approval of the content, viewpoint, implications, or presentation of the materials.
• The Library staff does not serve in loco parentis. It is the parent(s)/guardian(s) — and only the parent(s)/ guardian(s) — responsibility to guide their children — and only their own children — in using and accessing Library materials. Selection will not be inhibited by the possibility that materials may inadvertently come into the possession of children.
• The Library is not a judicial body. Laws governing obscenity, subversive materials, and other questionable matters are subject to interpretation by the courts.

A patron has the right to request the Longmont Public Library reconsider library materials, displays, exhibits and programs:

• A request for reconsideration form must be filled out in its entirety; forms are available at the Library upon request.
• Any Library material, display, exhibit, or program will not be removed while the request for reconsideration is under review.
• Requests for reconsideration will only be reviewed from patrons with an active, full-access Longmont Public Library card who live within the Longmont Public Library tax-paying service area.
• A patron or group may have only one request for reconsideration active at any given time and can only submit two (2) requests for reconsideration in total per calendar year.
• Upon resolution of a request for reconsideration, the Library material, display, exhibit or program cannot be requested for reconsideration again for a period of three (3) years.
• Anonymous or incomplete requests will not be accepted.
• A separate Request for Reconsideration Form must be submitted for each Library material, display, exhibit or program.

Computer Lab

1. Purpose

The Longmont Public Library provides public computers and internet access to all patrons. It is the goal of the library to provide a comfortable and welcoming environment while ensuring that all patrons have fair and equitable access to the computer lab resources. It acknowledges that the resources are finite and that guidelines are necessary to enable as many users as possible to benefit from them.

2. Scope

This policy applies to all users of the library computer labs including patrons and guests.

3. Principles

Equity and Fairness: The Longmont Public Library provides equal opportunity for all to access computers, equipment and resources.

Responsibility: The Longmont Public Library expects patrons to utilize all resources in a manner that respects the rights and needs of others. In order to ensure a positive library experience for everyone, the library requires that all patrons:

• Utilize computers and other electronic resources exclusively for lawful and legitimate purposes.
• Refrain from accessing, displaying, or distributing pornographic materials or any content that is deemed obscene or offensive to a reasonable person.
• Avoid causing damage to, altering, or tampering with computer equipment, systems, software, or any other library resources.
• Adhere to the time limits assigned to individual computers, reservations, classes, and other services to ensure fair access for all.
• Maintain a respectful and considerate demeanor towards others at all times. The computer area is a shared public space, and patrons must be mindful of the impact of their behavior on others.

Efficiency: The Longmont Public Library requires that resources be managed in a way that maximizes availability to a diverse user population. In order to ensure a positive library experience for everyone, the library imposes limits to, but not exclusively, to:

• Printing
• Copying
• Faxing
• Daily computer time limits
• Computer reservations

Community Focus: The Longmont Public Library is a shared community resource, and its use should foster a spirit of collaboration and respect.

Safety: The Longmont Public Library strives to create an atmosphere that is safe and inviting to all patrons, staff, and guests for the duration of their visit to the library. All rules and guidelines laid out in this policy and all other policies by the Library and the City of Longmont are required to be followed within all areas of the library at all times.

Security: The Longmont Public Library complies with state and federal law mandating the use of filtering software in public libraries. It employs filtering software to protect against visual depictions of pornography, obscenity, and child pornography. No filtering software is totally accurate. Filters may block material that is appropriate in a public library setting or they may fail to block access to illegal or objectionable material.

Patrons may send requests to block or unblock specific sites by bringing them to the attention of Longmont Public Library staff. The Longmont Public Library will respond to questions and concerns regarding the filter’s accuracy by communicating with the filtering software vendor.

Account Integrity: Patrons must be valid library account holders to access computer lab resources. Patrons must use the library card registered under their own name. Misrepresentation by using someone else’s library card can lead to a temporary or permanent suspension of computer lab privileges.

Privacy: The Longmont Public Library follows state and federal law regarding privacy of library user records and information.

The library does not, as part of its regular practice, retain any data, including websites visited, passwords, credit card numbers, or any other information an individual has entered. In order to comply with our regular practice, security software is in place to help ensure personal information put into the computer is removed upon the session ending.

It is the practice of the Longmont Public Library to erase all patron use records, except those essential for library business operations. The library will release only records, including requests made by law enforcement, when required by law pursuant to Colorado Statute (C.R.S. 24-90-119), Privacy of user Records.

Patron Expectations: Patrons are expected to have a basic understanding of computers and their uses. Staff are available to assist when able.

Patrons are expected to have information, login credentials, and resources necessary to complete their reference needs. Staff will never ask for passwords or login credentials and will not fill out forms, write emails/content, login to email, or any similar task for the patron.

Patrons are ultimately responsible for ensuring they protect their data. The Library is a public space and as such, patrons should take reasonable measures to ensure they are using our facility securely. This includes logging out of all accounts used during the session as well as properly ending the session when done using the computer. The library cannot be held responsible for unauthorized access to personally identifiable information accessed on library computers and patrons assume all risks related to data theft by using library computers.

• Printing and Refunds: The Longmont Public Library provides limited free prints and does not issue refunds for printing services. Please verify and work with staff before printing important documents to determine if library services are sufficient for your needs.

Patrons are expected to notify staff when anything is not working as it should be or if they need assistance with logging off, ending sessions, or making sure they remove personal data before leaving.

Mission

Interlibrary Loan (ILL) is the requesting service of Longmont Public Library (LPL) which draws upon materials found on OCLC catalogs. The mission of ILL is to provide our patrons access to materials from other libraries for purposes of private study or enjoyment, scholarship, or research in an equitable, responsible, and prompt manner.

Access

ILL is available to all patrons with a standard resident or non-resident library card from LPL. Limited use, computer use accounts, or accounts with other libraries are not permitted to order through ILL. An account in good standing is necessary to use ILL. No account with a balance of more than $10 can use ILL.

To order through ILL, patrons may choose any of the following methods:

• Speak with Reference Librarians in person either at Adult Services or Children and Teen Services.
• Submit a request online on our website.
• Call the Interlibrary Loan Office at 303-651-8772.

Cost

NOTE: Due to changes with our Interlibrary Loan service provider, the Longmont Library will no longer be able to request items that we cannot acquire free of charge from lending institutions. We apologize for the inconvenience.

There is no charge to order through ILL, except in the following cases:

• If an ILL item is damaged or lost, the requesting patron will be charged either $75 or the replacement fine as set by the lending library. We accept replacement items if the lender does.

While requesting through ILL is free for our patrons, it is not free for LPL. LPL is a member of a number of lending groups and consortia, through which we are able to acquire materials needed by our patrons, and there are costs associated with each of these. In order not only to expedite the delivery of items to patrons but also to minimize costs to LPL, we search through applicable consortia on the basis of size. An item will not be requested from a larger consortium when it can be obtained from a smaller one.

Limits

Due to copyright restrictions mandated by Title 17, Section 108 of the U.S. Code:

• There is a limit of one journal article per journal issue per patron per year.
• There is a limit of five articles per journal issue per library per year.
• There is a limit of five copies per chapter, article, or other small portions of a non-periodical work per library per year.

NOTE: these limits pertain to requests made at no charge to the requesting patron. If a patron would like to exceed these limits, they will be responsible for paying the royalty fees assigned by the copyright holder.

Due to physical limitations of available staff time, there is a limit of 25 ILL requests per patron per year, regardless of whether they are filled or not.

We exclusively request items from libraries or other organizations in the United States which participate in OCLC.

Exceptions are made at the discretion of ILL staff.

LPL does not “hold” unsuccessful ILL requests to be resubmitted at a later date. If for any reason a request is not filled and the requesting patron would like to re-request the item, the patron must resubmit their request at a later date.

Lending libraries may decline to supply an item for many reasons – or may even decline to provide a reason – most of which are beyond LPL’s control. If the potential lender requests more information in order to locate the item, ILL will contact our patron if necessary. If a patron would like to know why their request was declined and the lender has not specified why, LPL will contact the lender only once to inquire, regardless of whether or not the lender responds.

In almost all cases, lending libraries do not lend their materials to borrowing libraries when the items have been published 12 months ago or less; therefore LPL will not request these materials until they are at least 13 months old.

Older teens (16-17) that need ILL access will be treated in a case by case basis due to extenuating circumstances.

Checking Out

The lending library sets the due date, and they decide whether renewals are allowed. If a requesting patron would like to renew an item, we ask that they contact ILL and make this request at least one week before the due date to give the lender time to respond. If an ILL item is returned late, the patron is responsible for all fees, even if there is a renewal request pending. If an item is more than three weeks late, it will be considered lost.

ILL places a book band on the item to identify the item as ILL material. These labels must not be removed.

ILL materials will be held at the Circulation Desk until with a hold period of seven days. If the item has not been picked up within seven days, ILL staff will attempt to contact the patron to notify them about their item. The item will be held for seven more days before it is sent back to the loaning library. It is the patron’s responsibility to ensure LPL has correct contact information to be notified upon the arrival of a requested item.

ILL Materials must be returned to the Circulation Desk. Do NOT place materials in book drops.

Some libraries only lend certain items with the understanding that they will not leave the borrowing library. These items will not display a due date or LPL barcode and will be clearly marked “IN LIBRARY USE ONLY”. If a lender makes this a condition to lend, ILL will get the approval of the patron before requesting the item.

ILL Runs On Goodwill

The ability of ILL to function is based on goodwill between libraries, and between LPL and our patrons. In order to maintain this goodwill, abuse of the rules of LPL or ILL, including efforts to “game the system” and repetitive damages of ILL materials, may result in the offender being barred from using ILL, at the discretion of the Head of Adult Services.

Mission Statement

The Longmont Public Library serves our community by providing equal access to information and resources for education, enrichment, enlightenment and enjoyment.

Purpose

The conference and large meeting rooms are available on a limited basis for educational, cultural, intellectual, and civic events, programs, and meetings. All activities held within the rooms must adhere both to the City’s Standards of Behavior, as well as align with the Library’s mission. Library programs take precedence over all other reservations, and organizations may be contacted in the event there is a conflict, and rescheduling will be arranged. The rooms cannot be used directly for financial gain or business purposes.

In accordance with the American Library Association’s Library Bill of Rights, as well as the First Amendment, the Longmont Public Library does not limit the use of its meeting rooms based on the subject matter, content, views or beliefs of the meeting’s sponsors, members, and affiliates.

Use of the room cannot be for the following:

• Birthday party
• Social event or gathering
• Memorial or dedication service
• Program or event where admission is charged

Capacity

Conference Room: 12

Meeting Room: 90

Equipment Available

• Video monitor (conference room only)
• Whiteboards
• Large table (conference room only)
• Wi-Fi connectivity
• Microphone, sound projection (meeting room only)
• Flag (meeting room only)
• Projection screen (meeting room only)
• Podium (meeting room only)
• Kitchen Access (meeting room only)
• Chairs and tables (meeting room only)
• Technology assistance or tours/room orientation must be reserved in advance of meeting times. Please note this request through booking forms when reserving, as technology assistance and room orientations may not be available at all times.

To reserve the Library Conference or Meeting Room, call 303-651-8795 or book a time slot online.

Terms and Conditions

Reservation Requirements and Restrictions:

• Each room can be reserved up to a maximum of 32 hours, annually, per organization
• Can be made up to 4 hours per day, during Library business hours
• Can be made up to two months in advance, once per month, per room
• Must be reserved a minimum of one week prior to the scheduled date
• Must be made through the Library’s online calendar or by calling 303-651-8795
• Setup times are required for all groups using the meeting room; please include setup and cleanup times within your booking window (i.e. if a meeting or program runs from 3:00-4:00, and the group needs 30 minutes to set up and 30 minutes to clean up, the reservation should be booked for 2:30-4:30)
• Setups are the responsibility of the group itself, and will not be provided by Library staff
• Groups must check in and out of either room, via the QR code (located on the inside of the door), and check out by the reservation end time
  • Groups must notify Library staff of cancellation or cancel online at least 24 hours prior to their reserved time; otherwise, the room will be assumed as occupied, and the time reserved will count towards the annual booking limits
• All activities must be confined within the room, and may not extend to the hallway, lobby, or atrium areas, nor interfere with other patrons’ use of the Library and its facilities
• All reservations must be concluded, including cleanup, at least 30 minutes prior to the Library’s closing time (when applicable)
• All other requested equipment must be noted with the reservation
• Group is expected to clean up room (place chairs in stacks of 10, fold up tables, dispose of trash, and collect personal belongings); failure to do so will result in a minimum $100 cleaning fee
• Publicity materials for public events and programs, such as flyers, posters, social media posts, and emails, must prominently include the following statement:

“Not sponsored or endorsed by the Longmont Public Library, City of Longmont, nor its affiliates.”

OR

“Sponsored by ____ (name of organization or individual sponsoring program).”

• Catered/outside food is allowed within the room, but must remain inside the room; trash must also be disposed of properly, or group may be subject to a minimum $100 cleaning fee • Groups must provide their own tech equipment (i.e. laptop, external device, Apple product adapters, HDMI/VGA cables)

Disclaimers

Library staff must review and approve each reservation, and the Library reserves the right to decline or reschedule reservations, as necessary.

The Library reserves the right to charge damage or cleaning fees, starting at $100.

Accepted reservations do not constitute endorsement by the Longmont Public Library, its staff, or the City of Longmont.

Holding any meeting or program as public in the Library’s meeting rooms is a waiver of the right to refuse entry to any individuals. Groups reserve the right to limit attendance if meetings or programs are not held as public; however, library staff members cannot be expected to enforce or ensure the privacy of a meeting, nor the promotion or advertisement of a public meeting.

The Longmont Public Library serves our community by providing equal access to information and resources for education, enrichment, enlightenment and enjoyment. Programming and displays are integral components of library service that:

• Introduce patrons and non-users to Library resources
• Provide opportunities for learning and entertainment
• Expand the visibility of the Library within the community
• Support the City of Longmont’s commitment to equity and diversity

The Library also adheres to professional standards including the American Library Association’s Library Bill of Rights. All individuals have the right to choose which library materials they will use. However, no individual or group has the right to restrict the freedom of others to read or view whatever they wish. No book or other material in question is automatically removed from or added to a display, nor is any program canceled, due to individual request and/or objections.

Selection

Library displays and programs are selected, planned, organized, and/or implemented by Library staff using the following criteria:

• Support of the Library’s mission
• Community needs and interests
• Availability of display and/or program space
• Historical, educational, or artistic significance
• Relation to Library collections, resources, exhibits, and programs
• Connection to other community programs, exhibitions, or events
• Promotion of diversity and inclusivity in our community
• Representation of historically marginalized voices

Responsibility for programming and displays at the Library rests with the Library Staff and the Library Director.

The Library is a safe space for all members of our community and our programs will reflect that. Library-initiated displays and programs will not exclude topics, books, media, and other resources solely because they may be considered controversial.

Displays or programs in the Library do not constitute an endorsement of the views expressed.

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Questions and Concerns

The Library welcomes expressions of opinion from patrons concerning Library displays and programs. Questions or concerns should first be addressed with a Library staff member. Patrons who wish to pursue a formal Request for Review may submit a Request for Evaluation of Library Materials form, which can be obtained at the Library. Requests for review of Library displays and programs will be considered in the same manner as requests for reconsideration of materials, as outlined in the Policy.

City of Longmont Facilities

Purpose Statement: The City of Longmont conducts business and provides services to customers and community members in a variety of settings and facilities. An atmosphere of respect, courtesy, welcome and business has been established and will be maintained in and on City property.

These Standards of Behavior are intended to protect the rights and safety of visitors, City staff, contractors and volunteers, preserve each facility for its intended use, prohibit persons from unreasonably interfering with other persons’ use of City facilities and protect City facilities, equipment, and grounds. These Standards of Behavior shall apply to the interior of all City buildings and facilities, as well as to the Kanemoto Activity Pool, Roosevelt Activity Pool, and Sunset Pool.

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Tier 1

Extreme behaviors, language, and items not tolerated under any circumstances include:

• Assault or attempted assault.
• Possession or viewing of illegal pornographic material.
• Vandalism, theft, abuse, or damage of the facility or its contents, or another person’s belongings in an amount greater than $500.
• Any serious criminal conduct not otherwise listed above.

Response to infraction:

1. Law enforcement will be called and a ticket may be issued for violations of the law.
2. You will be issued a suspension from the facility for one (1) year. If you commit this or any other offense within 12 months of your suspension return date, law enforcement will be called, you may be issued another ticket, and you will be suspended for an additional year.
3. If you return during the suspension period, law enforcement will be called and asked to issue a trespass ticket. In addition, your suspension may be increased by an additional year.
4. If you are convicted of trespass, an appeal must occur within the judicial system.

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Tier 2

Behaviors, language, and items not tolerated under any circumstances include:

• Illegal drugs possession and associated paraphernalia.
• Marijuana use.
• Weapons possession, except as permitted by law, including items that may be used as weapons.
• Pornography viewing.
• Sexual activity or simulated sexual acts.
• Fighting.
• Smoking cigarettes, e-cigarettes, or use of other tobacco products.
• Obscene, profane, threatening, abusive (including but not limited to sexist, homophobic, or racially disparaging) language, gestures or behaviors.
• Public urination or defecation.
• Harassment or intimidation of staff or other customers.
• Vandalism, theft, abuse or damage of the facility or its contents, or another person’s belongings in an amount less than $500.
• Consumption of alcohol.
• Failure to comply with a federal, state or local public health order.
• Any criminal conduct not otherwise listed above.

Response to infraction:

1. You may be asked to discontinue the behavior by staff and/or law enforcement will be called, and a ticket may be issued for violations for the law.
2. You will be issued a suspension from the facility for 60 days. If you commit this or any other offense within 12 months following your suspension return date, law enforcement will be called, you may be issued another ticket and you will be suspended for one (1) year.
3. If you return during the suspension period, law enforcement will be called and asked to issue a trespass ticket. In addition, your suspension may be increased by one (1) year.
4. If you are convicted of trespass, an appeal must occur within the judicial system.

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Tier 3

Other related behavior issues which may be deemed inappropriate and not allowed in the facility include:

• Disruptive noise, music or voices or other disruption that interferes with the normal use and operation of the facility.
  Littering.
• Obstruction of walkways or common areas.
• Unsanitary hygiene so offensive so as to constitute a nuisance to, or impede use of the facility by staff or other persons (including but not limited to body odor, use of perfume or body sprays, or bed bugs).
• Sleeping or lying down that interferes with the normal use and operation of the facility.
  Panhandling.
• Leaving personal property unattended, including not but limited to bags and backpacks.
• Improper use of facility restrooms.

Response to infraction:

1. You will be asked to discontinue the behavior and given a verbal warning which staff shall document in writing.
2. If you do not discontinue the behavior, you will be suspended for 7 days.
3. If you commit this or any other infraction within 30 days following your suspension return date, you will be suspended for 180 days.
4. Staff may call law enforcement or additional assistance regarding this behavior.
5. If behavior escalates, refer to Tier 1 or Tier 2 response as appropriate.

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Facility Specific — Library

• Unsupervised children: All children must be supervised; children younger than the age of 9 years old must be under the direct supervision of a person older than the age of 18 years old.
• Snack food is permitted as long as food is consumed neatly and does not give off a strong odor. Exception: Eating is NOT permitted when using Library computers.
• Bicycles are not allowed inside the Library; rollerblades, skates and skateboards must be carried when inside the Library.
• Shirts and shoes are required.
• No animals are allowed in the building other than for Library-designated programming purposes. This policy does not apply to service animals.

Response to infraction:

1. You will be asked to discontinue the behavior and given a verbal warning, which staff shall document in writing.
2. If you do not discontinue the behavior, adults will be suspended for 7 days; minors may be asked to leave for the day.
3. If you return during the suspension period, your suspension may be increased by 180 days.
4. Staff may call law enforcement for additional reinforcement regarding this behavior. If behavior escalates, refer to Tier 1 or Tier 2 response as appropriate.

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Process to appeal a suspension or to re-enter a facility after a suspension: An individual may appeal a suspension to the Facility Manager’s Department Director or Designee within 10 days of suspension; the Department Director/Designee will have 10 days to hear the appeal. All appeals shall be held in accordance with Chapter 2.98 of the Longmont Municipal Code. The Department Director/Designee’s decision is final, subject only to judicial review. Once a suspension period has concluded or an appeal has been successful, the Facility Manager may request a face-to-face conversation or mediation before the individual re-enters the facility.