Summer Camp Payment Details - City of Longmont

Summer Camp Payment Details

Recreation Summer Camp Billing and Payment Details

To Register/Enroll in Longmont Summer Day Camps

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Camp Registration and Day Enrollment Link: Register online for day camp

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Over the phone and in-person registrations:

303-651-8404 – St Vrain Memorial Building, 700 Longs Peak Ave​

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Open a pdf for a visual step-by-step of online registration and day enrollment.

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Payment Details and Payment Options:

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Click the images to open them in a larger size.
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The Registration Fee

Each camper enrolled in the Longmont Summer Day Camp, Tween LOCO, or SCOPE camp must be in the Registration Fee activity associated with respective camp. The Registration Fee is required to be paid in full at time of registration in-person, online, or over-the-phone.  For CCAP families in Boulder and Weld counties, the registration fee is manually waived during the in-person or over-the-phone registration.  Recreation scholarship funds are not eligible for payment of registration fees. The registration fee is charge per family.
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Enrolling in Days

Campers enroll and pay for the specific days that they would like to attend. Enrollment in any day is accepted up to 4pm the day prior, on a space available basis. Historically pre-camp (the week of Memorial Day), the mid and end of June, and the week of July 4 tend to fill. The enrollment for any day of the summer can be viewed online by adding the enrollment activities to your shopping cart and looked at enrollment numbers for any specific day.
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If selecting days online, once days are added to your shopping cart and after you have selected the individual(s) to attend the days, you will be brought to the Billing Option Screen.

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day camp paid in full_selectionTip: If you are enrolling in multiple days, check the “Copy Billing Information” if you would like to use the same payment option for all days – otherwise you will need to repeat your choice for each individual day.
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The Billing Options include Pay in Full or Installment Billing using one of the following methods: Summer Day Camp -[account on file] | Summer Day Camp – New Checking/Savings Account | Summer Day Camp – New Credit Card.
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Some families create a custom payment plan of sorts by pacing their enrollment of days throughout the spring/summer, paying in full as they go.  For example: during a specific budget period – perhaps every two weeks, they enroll and pay in full for 5-10 days of camp.  This method of pay in full as one goes allows the most flexibility and control of when costs hit credit cards or bank accounts.
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Some families enroll and pay for all days of the summer all at once.
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Installment Billing Details

Installment billing is an option that can be utilized online, in-person, and over-the-phone.  When enrolling in specific days, a $5 down payment is required for each day for each camper at the time of enrollment.  The balance due of days attended in May & June 1 will be charged to the credit card/bank account on May 15.  The balance due for days attended June 2-15 will be charged on June 1.  The balance due for days attended June 16-July 1 will be charged on June 15, and so on.  The $5 down payment is not an additional fee:  it is part of the daily fee.
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If enrolling in installment billing online, and you have an established credit card/bank account number, you can select that and move forward.  View a pdf step-by-step of enrolling for installment billing online.
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day camp image_credit_card_pop-up

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If enrolling in installment billing online, should you select Summer Day Camp – New Credit Card,  you will be brought to a new screen where you will be asked to enter in the credit card information.  This is the credit card the balance of camp will be charged on May 15, June 1, June 15, July 1, July 15, and August 1 as described above.  It does NOT need to be the same credit card/payment method that takes the initial $5 down payment, although it can be.
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If enrolling in installment billing online, should you select Summer Day Camp – New Checking/Savings Account, you will be brought to a new screen where you will be asked to enter in the backing information.  Please note: payment returned due to insufficient funds will incur a $25 NSF fee and a 12 month restriction on ACH/check payments.  This is the bank account the balance of camp will be charged on May 15, June 1, June 15, July 1, July 15, and August 1 as described above. It does NOT need to be the same payment method that pays for the initial $5 down payment, although it can be.
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day camp image_new_ach_selection​

However you select installment billing, once the payment method for the bills has been selected, you will be brought to the payment screen to make the payment for the $5 down payment(s) and any other activities you have selected.
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Complete this final payment to complete your registration/enrollment session.
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Online Cancellations

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Days enrolled in may be cancelled online 3 or more days in advance of attendance.  Fees apply:  $1 per day with more than 10 days notice; $5 per days with 3-9 days notice; for cancellations with less than 3 days notice, please contact Suellen or Aurora (info below).
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To cancel online

  1. Log on to your account at https://rec.ci.longmont.co.us/wbwsc/webtrac.wsc/SPLASH.html
  2. In the upper right hand ribbon, click on “My Account”
  3. In the drop down top menu, find “History & Balances” and then below that, “Cancellations”
  4. On the cancellation page, find the date and then click “Cancel Item” on the same line. Note: each date is a separate process and must be cancelled one day at a time.
  5. Provide a Cancellation reason and continue.
  6. From the Shopping Cart, you may now select from options including “Proceed to Checkout” or repeating steps 2-5 above.
  7. On the Checkout Screen, you will be asked how you want the refund to be processed. The options you see are dictated by the original payment method: i.e. credit card refunds are only available to days originally paid by credit card. Verify information, then confirm transaction.
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Troubleshooting Online Difficulties

If you are unsure of how to access your account online, please contact Recreation Services at 303-651-8404, for assistance.
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If you encounter any difficulties with the website during the payment transaction, please do not re-enter your payment information as in many cases your payment has gone through.  Please directly contact either Aurora or Suellen for assistance.
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If you have questions about billing, payments, enrollment, or day camp in general, feel free to reach out for more information.  Contact either Suellen, Kristen, or Aurora.  We look forward to working with you.
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Printing Childcare Statements Online

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Once logged in online at https://rec.ci.longmont.co.us/wbwsc/webtrac.wsc, you can print childcare statements on demand.
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In the top ribbon, 1) select “My Account” and then 2) navigate to “Reports” and 3) “Childcare Statements”
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Select 3) “Childcare Statements”
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The Childcare Statement box will pop up where you will select the year to report upon, then select “Submit”.
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The report will be emailed to the Household’s Primary Person’s email #1 address. You can check/modify this email under “My Account”, “update”, “Household & Members”.
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day camp_childcare_statement_select

 

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If you encounter any difficulties with Childcare Statements, please contact Suellen, Kristen, or Aurora for assistance.

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